Graduate Bid Coordinator

About Us

Hoare Lea is a human-centric and planet-conscious engineering consultancy offering intelligent and sustainable solutions for complex design challenges in the built environment across the UK and internationally. We provide a wide range of services including acoustics, air quality, building services (MEP), fire, lighting, security, and sustainability.

We are committed to fostering an environment where everyone can realise their potential, offering a 9-day fortnight scheme, community groups, social events, and extensive professional development. Benefits include private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working.

About the Office

We have an opportunity for a Bid Graduate to play a key role in delivering high-quality, sustainable solutions across multiple built-environment projects in our Leeds office. We are a recognised leader in the built environment, shaping ambitious projects across residential, hospitality, leisure, commercial, and complex engineering sectors. Our work includes healthcare and research facilities, data centres, critical infrastructure, and manufacturing and technology environments.

About the Role

This is a coordination role at the forefront of bid and proposal delivery, closely related to bid writing and bid management. It offers the chance to take on greater ownership, work on complex submissions, and develop into a Bid Manager role. You will ensure opportunities are well-managed, bids are professionally delivered, and teams are supported. You will gain exposure to high-value, multi-disciplinary bids, providing a strong platform for progression.

This role is ideal for someone hands-on, ready to step up in responsibility, and seeking a long-term career in work-winning and bid management.

In this role, you can expect to:

Regional Bid Coordination (Primary Focus)

• Contribute to and coordinate the preparation and submission of proposals and bids within the Leeds office and wider North Business Unit (Manchester, Glasgow and Edinburgh).
• Manage workflows and documentation (SharePoint, filing systems) for structured delivery.
• Ensure submissions are compliant, well-presented, and aligned to Hoare Lea standards.
• Maintain strong document control, version management, and organisation.

Opportunity & CRM Management

• Manage and maintain opportunity data within our CRM system (Co-Op).
• Open and structure opportunities at early stages.
• Work proactively with work winners to gather and complete key information.
• Support pipeline visibility, reporting, and forecasting.

Bid Support

• Support the coordination of priority bids.
• Assist with timelines, inputs, and multi-disciplinary collaboration.
• Contribute to content development, structuring responses, and shaping submissions.
• Provide additional support on key pursuits where required.

Communication & Collaboration

• Act as a central coordination point across bid teams.
• Ensure submissions are followed up and outcomes recorded.
• Capture and share client feedback for continuous improvement.
• Represent the North Region within the firmwide bid community.

Business Development Support

• Attend internal key work-winning and forecast meetings.
• Support client events, local industry events, and engagement activities.
• Assist with follow-up actions to maintain momentum post-submission.
• Use market research tools and platforms to inform business development activities across the North Business Unit.

Digital & Continuous Improvement

• Use CRM and digital tools effectively to support delivery.
• Embrace emerging tools, including AI, to improve efficiency and quality.
• Contribute to improved and consistent ways of working.

About You

To be successful in this role, you’ll need:

• Experience or ambition to work in a bid coordination or proposal role, ideally within construction, engineering, or consultancy.
• A clear desire and capability to progress into bid writing or bid management roles.
• Confidence working on, or readiness to step into, more complex or higher-value submissions.
• Strong organisational skills, with the ability to manage multiple priorities.
• Excellent communication skills and confidence working with senior stakeholders.
• High attention to detail and pride in producing quality work.

How to Apply

To apply, simply complete a CV profile and submit your application. For further information, please contact aureliacherradi@hoarelea.com.

If shortlisted, a recruitment team member will contact you for an introductory call (approx. 30 minutes) to discuss the role and your experience. Successful candidates will then be invited to a panel interview, either via Microsoft Teams or in person. Feedback will be provided at each stage.

Adjustments and Accommodations

If you require any adjustments or accommodations during the recruitment process due to disability, neurodivergence, or any other reason, please let us know.

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