Entry Level
TL;DR
Key Takeaways
- Provide administrative support for Early Careers programmes, including recruitment, onboarding, and development activities.
- Assist with core HR administration processes such as new starter administration, employee changes, and record management.
- Act as a first point of contact for Early Careers candidates and future joiners.
About the Role
We are looking for an organised and proactive Early Careers Assistant to join our HR Administration team.
Working as part of HR Operations, you will provide administrative support across the employee lifecycle, with a primary focus on supporting the firm's Early Careers programmes, including apprenticeships and graduate recruitment and development activities.
Key Responsibilities
Early Careers Administration (Primary Focus)
- Support the administration and coordination of apprentice and graduate recruitment campaigns.
- Coordinate assessment centres, interviews, placement schemes and recruitment events, including room bookings, scheduling, candidate communications and preparation of materials.
- Act as a first point of contact for Early Careers candidates and future joiners, responding to queries and providing administrative support.
- Manage the Early Careers inbox and coordinate responses to enquiries.
- Support onboarding and induction activities for apprentices and graduates.
- Maintain recruitment trackers, programme records and reporting data.
- Process invoices and support budget administration activities.
- Support careers fairs, employer branding activities and external engagement events.
- Assist with Early Careers development programmes, workshops and events.
- Support annual and ad hoc projects, including diversity, social mobility and attraction initiatives.
- Maintain process documentation, checklists and programme information.
HR Administration Support
- Complete new starter administration and pre-employment checks.
- Prepare and issue employment-related documentation, including contracts, offer letters and employee change documentation.
- Process employee lifecycle changes including contractual changes and leavers.
- Maintain accurate employee records and update HR systems.
- Support HR reporting and management information requests.
- Respond to general HR administration queries and signpost employees to relevant policies and resources.
- Ensure administrative activities are completed accurately and in line with agreed service levels and payroll deadlines.
- Support HR Operations projects and annual cyclical activities where required.