TL;DR
Key Takeaways
- Support the Regional Coordinator of EMEA Emerging markets and Northern Europe Regions.
- Key responsibilities include operational support, business administration, people support, finance tasks, and systems management.
- Requires strong communication and IT skills, with a desire to work in a fast-paced environment.
- This role is unable to offer sponsorship.
About the Role
CBRE Global Workplace Solutions is seeking a Business Administrative apprentice to support the Regional Coordinator of the EMEA Emerging markets and Northern Europe Regions.
What You'll Do
Operational Support & Governance
- Coordinate the governance rhythm for Country Operations, including scheduling meetings, preparing agendas, distributing papers, and recording minutes.
- Ensure document control standards across SharePoint/Teams.
- Manage distribution lists, calendars, meeting invites, and communication channels.
- Support preparation of weekly/monthly reporting inputs.
Business Administration
- Coordinate the diary for the Senior Vice President of the NE & EM Region, including scheduling face-to-face and virtual meetings and ensuring all appointments are up to date.
- Arrange ad hoc travel and event management upon request.
- Process expenses for Senior Vice President and UKI Enterprise Executive Director.
- Manage the assignment of work phones for new and existing EA Ireland-based employees, including reassignment and cancellations.
- Manage Fleet & Vehicle monthly bills.
- Keep country information slides up to date on a quarterly basis.
People
- Create and distribute monthly new hires communications and newsletters detailing business updates and relevant information. (5%)
- Support onboarding, inductions, training logs, and organisation charts.
Finance
- Raise and update purchase requisitions and purchase orders (adhoc).
Systems, Data & Documentation Management
- Manage operational data across systems SharePoints and multi-platform apps such as Microsoft Teams.
- Run reports and maintain dashboards.
- Enforce naming conventions, metadata tagging, and version control.
Key Skills
- Strong communication skills, both verbally and written.
- Highly efficient in the use of IT software, including Microsoft Outlook, Excel, Word and PowerPoint and AI Tools and other in-house systems. (If you don’t have experience of these, then we would require you to upskill independently).
- A desire to work within a fast-paced working environment, with the ability to support office teams to ensure the smooth running of day-to-day activities.
- Innovative and entrepreneurial spirit.
- Excellent attention to detail.
Application Process
Your application will be reviewed by our Talent Resourcing Team, and you will be contacted if you have been shortlisted for the role. We are unable to offer sponsorship for this role. No agencies please.